Preliminary Draft

To: ICANN Board of Directors

From: Carl Bildt, on behalf of the At Large Membership Study Committee

Subject: Financial Projections and Proposed Activities for the At Large Membership Study

The At Large Membership Study Committee has been chartered to undertake a comprehensive study of the concept, structure and processes relating to an "At Large" membership for ICANN. As directed by Article II, Section 5, of the ICANN Bylaws, the Committee is submitting this preliminary report, which includes the Committee's views on the activities and financial projections which we think are necessary to accomplish our mission.

As directed by the Board, the Study Committee plans to encourage the participation of organizations and individuals worldwide, including the development of independent studies and analyses from across the global Internet's diverse communities and stakeholders. Email will be our primary channel for outreach and input, augmented by our website and public face-to-face meetings. Our financial projections reflect this emphasis, with a majority of the funds proposed for outreach-related activities.

Proposed Schedule: The Committee will conduct an aggressive outreach, discussion, research, and consensus building campaign that will culminate with the issuance of a draft report for public comment in September, and the submission of a final report to the Board in November.

Proposed Outreach: Initially, our outreach efforts are expected to take the following form:

• Outreach Meetings (3 Members+ 1 staff) (budgeted)
• March Melbourne
• June Stockholm
• September Uruguay

• Working Committee Meetings (all Members + 1 staff) (budgeted)
• April USA
• June Stockholm
• August USA

• Potential Outreach Events

(in conjunction with other events (not budgeted))

• February Malaysia
• May USA
• March Taiwan
• April/May USA
• May Ghana
• May Hong Kong
• May Bologna
• June Paris
• June Venezuela
• August Taiwan

• Final report presentation, November, Los Angeles (3 Members+ 1 staff) (budgeted)

• Website
• Established independent website: http://www.atlargestudy.org
• Will include links to other study efforts

• Mailing Lists
• Notified last year's At Large registrants
• Issued general email notification/solicitation of input
• Building announcement email list

• Discussion forums
• Will establish bulletin board for on-line discussions
• Other mechanisms (e.g. usenet newsgroup)

• Research and Analysis
• Will Issue "Call for Studies"
• Coordinating with relevant organizations

Financial Projections: We have provided initial financial projections for the Study Committee, commencing January 2001 and ending November 20001.

The projected expenditures total USD$443,230 (Total Basic Estimated Expenses)

The Committee has received suggestions of additional activities to undertake. These have been included, for your information, as a "potential expense".

The proposed funding is allocated as follows:

• Personnel - total $152,900 - 34.5% of the total estimated budget
• Meetings - total $238,430 - 53.8% of the total estimated budget
• Administration - total $ 51,900 - 11.7% of the total estimated budget.

Note: Although ICANN reimburses for business class fares for long, international trips, the Committee notes that $72,500 could be saved by using coach fares. See other notes below.

Details follow:

Background note:

• All figures are quoted in US Dollars

• Expenses are divided into basic expenses - what we feel we need to do a credible job - and potential expenses - things that might be a good idea to do, but are not critical.
• The Executive Director (ED) attends all budgeted outreach meeting.
• Travel and per diem for
• outreach meetings is estimated for 3 Committee Members, plus the Executive Director (ED)
• working meetings it is estimated for 9 Committee Members, plus the ED.
• Working meetings may be held in conjunction with outreaching meetings to save cost (e.g. Stockholm).
• Travel for domestic (USA) flights is estimated at $500 per person.
• Travel for international flights is estimated at $5000 per person.
• Per diem is estimated for hotel, food and taxis at $260 per day.

• Melbourne Meeting - 3 Committee Members for 5 days, and the ED for 6 days for additional Board and SO meetings.
• USA Meetings - travel is estimated for 3 domestic flights and 7 international flights; per diem is estimated for 10 people for 3 days.
• Stockholm Meeting - travel is estimated for 9 international flights; per diem is estimated for 10 people for 3 days, and 4 people for and additional day (outreach).
• Uruguay Meeting - travel is estimated for 4 international flights; per diem is estimated for 4 people for 2 days.
• LA Meeting - travel is estimated for 2 domestic flights and 2 international flights; per diem is estimated for 4 people for 2 days.